Why Truck Driver Check-in Kiosks are a MUST for Middle-east Warehouses

Challenges experienced during manual driver check-in

There are several challenges involved in the manual driver-initiated check-in process. Some of the major challenges are furnished below.

• Prolonged waiting The conventional manual check-in is a time-consuming process which involves prolonged waiting. Prolonged waiting periods may lead to inefficiencies in loading and unloading activities, which in turn can cause interruptions in supply chain management.
• Security matters a lot Warehouses are strategic locations that demand top-notch, flawless security. Manual check-in process may have loopholes when it comes to driver authentication. Chances of unauthorised access and fraud attempts are more likely to happen in the case of manual check-in.
• Inadequate real-time information Apart from security-related issues, manual check-in is deeply devoid of real-time information regarding shipment arrivals and departures. This may impact warehouse operations, planning and allocation strategies.
• Obvious time delays You may simply picturize or imagine the scenario in your mind. The driver parks the vehicle and gets down the truck to perform the check-in. The next step involves filling forms or documents and conveying the shipment-related data verbally to the warehouse employee. In a practical scenario, especially during peak hours, this could be a time-consuming formality.
• Human errors “Human error” is the part and parcel of manual check-in process irrespective of the type of industry. Just imagine the situation in which the driver wrongly enters the shipment information! A minor input error can lead to shipment-related confusions, delays and all sorts of inventory management issues.
• Handling of paperwork Paperwork handling and storage has become a thing of the past due to the inherent practical difficulties. Data retrieval can be a tough task when you have heaps of documents and paper receipts.
• Communication gaps Language problems, accent-related issues and even a reluctant employee can cause miscommunications. The driver-warehouse employee interactions may not take place smoothly as intended which results in delays, confusions, and escalations.
• Data-handling inefficiencies Manual check-in can cause data-handling and sharing issues. Getting the right data at the right time can become a tedious task which can further cause delays. As a result, data analysis and reporting tasks do no work as intended.
• Unhappy driver Drivers do not appreciate prolonged check-in times, miscommunications, unprofessional interactions, human errors etc. which causes driver discontent. These scenarios can even erode the relationship between shipment partners and associates.

In 2024, the market value of the UAE’s Freight and Logistics industry is USD 20.11 billion. By 2030, the value is projected to USD 30.19 billion, which marks a growth rate of CAGR 7.01%. – Mordor Intelligence

Features of a truck driver check-in kiosk

Panashi’s truck driver check-in kiosk is equipped with top-notch features to streamline the check-in formalities.

The kiosk is perfectly aligned with the truck's standard seat height, allowing the driver to easily perform the check-in process without leaving the vehicle.

The features of the check-in kiosk are listed below.

• Scan driver documents the driver can easily scan relevant documents like license, vehicle details etc. via kiosk machine’s document scanner.
• Scan cargo-related information Perform scanning of cargo-related documents via the kiosk machine.
• Automated driver check-in and authentication The truck driver check-in kiosk performs automated driver check-in and authentication eliminating human interventions and delays.
• Issue check-in receipts the receipt printer device prints confirmation ticket or receipt once the driver authentication is done.
• Microphone and speaker or Intercom for additional communication with warehouse manager.
• Outdoor Kiosk Panashi Outdoor kiosks are made of weather-resistant, durable enclosures with IP65 standards. Our outdoor kiosks can withstand harsh weather and other environmental parameters like intense heat and sunlight, rainfall, humidity etc.

Components of a truck driver check-in kiosk

Hardware components

Panashi makes use of high-end and reliable hardware components of renowned manufacturers for maximum efficiency and optimum performance.

• Touchscreen interface the driver can easily access the robust, interactive touchscreen through the truck window and input pick up/ delivery-related information.
• Barcode scanner the barcode scanner handles scanning of relevant documents related to driver ID or logistics-related documents.
• Audio support terminal if needed, the driver can make use of the Intercom to initiate communication with the warehouse manager.
• Camera a high resolution, inbuilt camera for driver identification or biometric authentication.
• Sensors Special sensors can be integrated into the kiosk machine to detect various environmental parameters like temperature, humidity etc. Detecting these parameters at regular intervals is crucial for the optimal functioning of the kiosk machine.
• Climate control system The truck driver kiosk is equipped with an intelligent, state-of-the-art climate control system inside the enclosure.

Software components

Panashi truck driver check-in kiosk is equipped with all the necessary software applications to streamline the check-in process and improve the operational efficiency of the warehouse. The relevant ones are listed below.

• User-interface application efficiently handles the truck-driver check-in process.
• Authentication software performs driver authentication through document or biometric scanning.
• Data management application handles the input data and sends it to the backend systems.
• Software for warehouse integration verifies the input data against the Warehouse management system (WMS).
• Remote monitoring application the admins can monitor the performance of the kiosk machine, perform troubleshoots, and issue updates whenever necessary.
• Payment modules, if required facilitates truck driver payments via the kiosk machine for specific services, if necessary.
• Audio and video conferencing module The truck driver can initiate live audio and video interactions with the warehouse manager, if necessary.

Truck driver check-in kiosk – Benefits

If you are into logistics and warehouse management, you perfectly know the practical difficulties associated with the conventional manual entry system. Managing truck flow during peak hours is a daunting task which requires proactive warehouse management.

A check-in kiosk for truck drivers eliminates these inefficiencies with ease.

• 1. Ideal for in-lane installation The height of the kiosk machine is perfectly aligned with the standard truck height, allowing the driver to perform the check-in without getting out of the vehicle. Truck drivers would surely appreciate this facility.
• 2. Efficient driver check-in process the automated check-in process takes place smoothly with minimum or no human interaction. Self-service kiosk automation eliminates delays associated with manual check-in.
• 3. Reduces administrative burden The truck driver check-in kiosk significantly reduces the administrative burden on warehouse staff, thereby reducing staffing expenses.
• 4. Improved yard space optimization By integrating a Yard Management Software (YMS), the yard movements becomes more efficient. Efficient movement of trucks in and around the yard, time-bound pick-up and delivery etc. results in better utilization of the yard space.
• 5. Reduces driver waiting times The traditional manual check-in and document verification process is time-consuming. The driver has to wait for several minutes at the entrance gates for clearance. The check-in kiosk barcode scanner facilitates the scanning of both driver info and shipment documents in a matter of few seconds. And hence the waiting time can be drastically reduced.
• 6. RFID check-in Kiosks Warehouses can even integrate RFID technology into the kiosk machine and expedite the check-in process and hence the movement of consignments.
• 7. RFID tags attached to trucks or driver badges can make the identification process much faster and efficient. This means the driver can perform instant check-ins without having to scan various credentials at the kiosk machine. Check-in kiosks equipped with RFID readers can be deployed at high-security areas where restricting or controlling the access is mandatory. Continuous and accurate monitoring is another advantage of RFID-enabled kiosks. To understand RFID technology and their benefits associated with healthcare industry, click here.
• 8. Driver safety Warehouses can ensure the safety of drivers as drivers need not leave the vehicle, unless required.
• 9. Prevent unauthorized access By integrating Driver ID scanning and biometric authentication facility, warehouses can restrict unauthorised access to the yard. The facility ensures the overall security of the warehouse premises.
• 10. Real-time data gathering The check-in kiosk offers a plethora of rewarding benefits in the form of real-time data to both the drivers and warehouse managers. And here are they:
  • Instant driver notifications - Truck-drivers get instant, real-time status updates regarding check-in, dock assignments etc. The operations run smoothly when drivers get real-time, accurate information.
  • The warehouse managers get timely notifications regarding truck arrival and departure timings, the number of trucks queuing up, docks that are engaged etc. This real-time data gives them an accurate picture of what’s happening 24/7.
  • Real-time authentication – The driver and vehicle credentials have to be confirmed against the warehouse database for the purpose of authentication. This real-time confirmation is possible with self-service check-in kiosks.
  • Real-time monitoring – the security staff can make use of the real-time data to remain vigilant, 24/7, of any fraudulent activity or unauthorised access attempts.
  • Real-time dock adjustments – In case of any arrival delays, the warehouse manager can instantly adjust the dock schedule to avoid further delays.
  • Preventive maintenance – the real-time data can also help find potential issues that could cause future operation delays or service interruptions, and fix them as early as possible.
  • Preventive maintenance – the real-time data can also help find potential issues that could cause future operation delays or service interruptions, and fix them as early as possible.
• 11. Multi-language facility The UAE is a multi-lingual society. Warehouses and logistics firms employ drivers from various nationalities, and most of them are from Asian countries. Panashi truck driver check-in kiosk offers multilanguage facility for drivers. The drivers can select from a list of languages and select their preferred one with ease.
• 12. 24/7 operations the check-in kiosk operates 24/7 with utmost efficiency which helps to manage employee-shifts-related constraints. The drivers can check-in at any time, which reduces the burden on both the warehouses managers and the drivers.
• 13. Improved driver experience Drivers appreciate self-service check-in facility after long hours of driving. They can easily perform the check-in formalities, comfortably, at their own pace avoiding time-consuming interactions with warehouse staff.
• 14. Low carbon footprint Automated check-ins significantly reduces the usage of paper in conventional check-in transactions, which is a sustainability-friendly feature.
• 15. Scalability The check-in kiosk is ideal for any number of in-lane deployments. Panashi kiosks are perfectly suitable for any future expansion plans.

Conclusion

To conclude, the truck driver check-in kiosk is not just a check-in terminal that handles the movement of trucks in and out. The kiosk machine serves as an effective and rewarding platform that gathers a treasure trove of crucial data related to the overall warehouse operations.

Panashi kiosks are highly flexible and versatile and can be deployed for a wide range of logistic applications like handling automated check-in in logistics industry, ports and maritime facilities, and retail distribution centers.

Our kiosks are highly customizable too to suit your unique requirements and branding needs.

Get in touch with our technical team, and tell us about your logistic needs and requirements. We’re happy to help you.